Outreach
Booking calls
Offer free times, share a booking link and send invites from your calendar.
Ladel helps you get from a first email to a first call. You can offer free times from your calendar inside your outreach emails, end emails with your booking link, or pick a slot and send an invite yourself once someone says yes. Invites go from your own calendar.
Three ways to get a call booked#
| Way | How it works | You need |
|---|---|---|
| Free times in the email | When you reach out to a shortlist, Haley offers 3 open slots from your calendar in each email. | A connected calendar. |
| Booking link | Emails end with your Calendly, Google booking page or similar, and people pick a time themselves. | A booking link in Settings. |
| Send an invite yourself | Pick a free slot on a profile or the shortlist and Ladel sends the invite. | A connected calendar. |
Connect your calendar#
Go to Integrations and press Connect on Google Calendar or Outlook Calendar. Ladel can then see when you’re busy and add invites to your calendar. See Connecting email and calendar.
Add your booking link#
Open Settings
Press Settings in the sidebar.
Paste your link
Under Profile, paste it in Booking link, for example https://calendly.com/your-name/30min. It must be a full link starting with https://; otherwise Ladel says Use a full https:// link to your booking page.
Save
Press Save changes. Haley now ends the outreach emails it writes for you with the link.
Offer free times in outreach#
When you reach out to a shortlist, choose Offer free times under Ask for a call. Haley puts 3 open slots from your calendar in each email:
- on weekdays, between 10:00 and 18:00,
- over the next 5 weekdays,
- starting about a day from now, so nobody is offered a slot in an hour’s time.
Times are in India time unless you’ve set another time zone. Haley never names a day or time in an email unless it’s offering real free times from your calendar.
Send an invite from a profile#
Open the person’s profile
You need their email address: look up the email on the profile first if it is not there yet. That uses 1 credit.
Press Schedule a call
Ladel shows Reading your calendar…, then Free times on your calendar, grouped by day.
Pick a length and a time
Choose 30 min or 60 min, then click a slot.
Name the call and send
The title starts as your name and theirs, such as “Priya <> Arjun”. Change it if you like, then press Send invite. You’ll see Invite sent to their address, with the meeting link.
If your working hours are full, Ladel says No free time in your working hours this week.
Book a call from the shortlist#
Once someone replies to your outreach, mark it on the shortlist and book from there:
Mark the reply
In the Outreach column, press Replied? next to them. Ladel can’t read your inbox, so it relies on you for this.
Press Book call
The window Book a call with their first name opens: “An invite goes to their address from your calendar.” Times you already offered in your email are listed first, under Offered in your email, so you can confirm the one they picked.
Pick the time and send
The status changes to Call and the date.
Marked a reply by mistake? Press They didn’t reply after all to undo it.
What the invite looks like#
- It’s created on your own calendar and sent to the person.
- On Google Calendar, Ladel adds a Google Meet link.
- Times in the past are refused: That time has already passed.
Free-slot rules
Slots start on the hour or half hour, at least an hour from now, within your working day (10:00 to 18:00 by default), with at most 6 shown per day.
Set your time zone
Ladel shows dates and times in the time zone set in SettingsTime. If you recruit from another country, set it so the slots you see match your calendar. See Settings.
Questions#
Can people book straight into my calendar?
Through your booking link, yes, if you use a tool such as Calendly. Ladel’s own free times are offered in the email; you confirm the one they choose with Book call.
Does booking a call use a contact lookup?
No. You need their email, which may have used a lookup when it was first found, but booking itself is free.
I see “Connect a calendar under Integrations first.”
Connect Google Calendar or Outlook Calendar on the Integrations page, then try again.